Commercial Contractor Project Page Checklist and Template

Before sending an RFQ, a property owner or facilities manager needs to know whether your team has handled comparable work. Use this checklist to turn closeout notes and approved photos into a project page that answers those questions.

What to collect at closeout

Project type and scope. Name the facility type and the work your team delivered. Include measured details such as square footage when you can verify and share them.

Location and timing. Include the approved city or region and completion year. Use the region alone when the site location is confidential.

Operating constraints. Describe what the project team had to work around, such as tenant access, occupied floors, restricted delivery windows, or scheduled shutdowns. Explain how the team handled the constraint.

Your role. Identify what your firm managed or performed. Credit project partners where appropriate and clear photos, names, and public claims before publication.

Copy this project-page template

Project: [Approved project name or facility type]
Location and year: [City or region, completion year]
Scope: [Work completed and verified dimensions, if available]
Site constraint: [What needed to stay operational or accessible]
How we handled it: [Specific coordination or sequencing decision]
Our role: [What our firm managed or performed]
Supporting evidence: [Approved photos with captions, project documents, or a related case study]

Illustrative example: an occupied office renovation

Before: “Completed an office remodel in Southern California.”

After: “Managed a phased renovation of an occupied office in Orange County. The team separated the work area from occupied space and scheduled loud demolition outside business hours. The scope included interior partitions, lighting coordination, and finish replacement.”

This fictional example shows how to answer a buyer’s operational questions using project details your team can substantiate.

Public examples to reference

SAWA Construction describes phased work in occupied buildings and links to commercial projects with square footage. R.D. Pinault connects occupied-renovation capabilities to office project examples. Industrial Contracting Specialists names its service areas and the types of warehouse improvement work it handles. These examples come from a small public search sample and illustrate different ways to document scope and fit.

Before publishing

Ask the project manager to verify the scope and constraints. Have the appropriate owner approve the images and project identifiers. Then link the profile from the relevant service page so a buyer can find it while evaluating that capability.

For help connecting project evidence to service pages and buyer searches, see our commercial contractor marketing approach.